Businesses employing hundreds, if not thousands, of employees often encounter difficulties in communication, collaboration and a host of many other problems especially when operating worldwide or in a skyscraper. Investing in a corporate intranet usually solves this problem with proper design and implementation, as well as employee participation and cooperation. A successful corporate intranet will provide the following benefits to companies of all shapes and sizes.
An efficient, internal network, the intranet offers tools and applications to employees to enable them to do their jobs faster. More importantly, the intranet serves as a repository of valuable information within the company and it can be accessed whenever needed, allowing employees to complete their tasks on time and with less fuss.
With the company information always available and up to date, employees are able to access them as needed, eliminating the need for them to take their inquiries to other employees or the concerned departments. Moreover, employees are able to link to the information at their convenience, so they are not distracted as they work so they can finish faster.
Most corporate intranets offer chat, email and blogging platforms so that the communication gap is minimized. For companies operating in different countries or have several branches nationwide, their workforce need to access and share information in the most efficient manner. Through these platforms, managers, employees and executives are able to communicate within the secured network and receive updates and answers to queries immediately.
Without having to create and maintain physical documents, printing, duplicating documents, document maintenance and office supplies have been slashed. Companies are able to save as much as millions due to the reduced printing costs for memorandums, directories, forms, etc.
For companies with multiple branches or off-site employees, collaboration is very important. Employees need to work together, disregarding geographical location and time constraints. Team members located on other floors and countries are able to collaborate well on a project. Teleconferencing, chat, forums and emails make communication easier as well as access to the latest version of the project enables them to complete their project in a timely and efficient manner.
Updating employees with the latest information, such as company policies, laws, regulations, and news, is easier and faster with an intranet. It is then possible to post an announcement only once within the network so that all employees receive the same update on their computers all at once. Moreover, the intranet ensures that only the latest information is available in the system to avoid confusion among employees.
The benefits of an intranet in any business are numerous and very attractive, but a successful implementation is required to get the most out of these benefits. Employee participation and cooperation is crucial to the corporate intranet’s success.